15.0 Financial Management and Facilities Policies

  1. The University shall transfer the amount of student fees collected at the beginning of each semester to the Student Organization Financial Services Office (SOFS). 
  2. The President shall prepare an itemized budget of proposed expenditure of ASUN for the coming fiscal year. This budget shall be submitted to the appropriate committee for review and approval. All moneys of ASUN shall be the responsibility of the President and shall be handled by the Student Activities Financial Service regardless of source. 
  3. In accordance with University policy, the ASUN reserve account is limited to 10% of the fiscal year’s operating budget. In the case the reserve grows past this limit, the ASUN President and executive team, with advice from the treasurer and advisors, must create a four-year plan to reduce the reserve within the limit. 
  4. The ASUN President shall maintain and invoke Procedures for Significant Expenditures and Budget Reallocations to guide decisions of significant expenditures. These procedures are considered binding under these Rules. Changes to these procedures must be approved by 2/3 of the ASUN Senate. 
  5. Students or staff acting in an official capacity on behalf of ASUN may have registration and/or travel expenses reimbursed if the approved budget or a special appropriation authorizes the funding for such travel. 
  6. Any approved budget or special appropriation for official ASUN travel must include a line-item allocation for the cost of carbon offsets approximately equal to the CO2 associated with their travel arrangements. 
  7. Registration fees and/or travel expenses for students to represent UNL at regional or national conferences of American Racial Minority students may be authorized by Senate appropriation. Every endeavor must be made to secure matching funds for such expenditures from the Vice Chancellor for Student Affairs. No funds appropriated to a specific American Racial Minority student organization may be transferred to another organization or to individuals not currently active in the officially recognized student organization. 
  8. Support for American racial minority conference travel may be made available to a student organization only once a year. The President, in conjunction with the Vice Chancellor of Student Affairs, shall at the beginning of the fall semester recommend the total amount to be set aside for this fund.  
  9. The operation and classification of space shall be under the administration of the President. 
15.1 Campus Elections. 
  1. The ASUN, GLC, CSS and the SLS offices and any functions or meetings sponsored by these offices shall not be used by anyone for the purpose of campaigning in ASUN or other campus elections, where campaigning is defined as the display or distribution of materials that promote any candidate or Student Election Group involved in these elections. 
  2. No individuals shall discuss or verbally promote the efforts of any individual or SEG involved in ASUN elections when in ASUN offices or facilities or at any function sponsored by these offices. 
  3. No ASUN resource or facility shall be used by any individual or group for the purpose of preparing or distributing campaign materials, including, but not limited to buttons, poster, signs, fliers, etc. 
  4. Any allegations of activities that could be considered campaigning in ASUN offices or facilities or at ASUN functions may be taken to the Electoral Commission. The Electoral Commission shall have the authority to decide sanctions upon violators of this bylaw. Electoral Commission shall also have the authority to expand the definition of campaigning and is responsible for submitting suggestions for amendments to this bylaw. Electoral Commission may grant case by case exceptions to this bylaw in regard to ASUN elections. 
15.2 Local, State and National Elections. 
  1. ASUN officers and facilities are not operating for the benefit of candidates participating in local, state or national elections. Where candidate is defined as any person (human being) seeking, or nominated for an office or position. 
  2. No campaigning for local, state or national elections shall take place in ASUN, GLC, CSS, or SLS offices or facilities or at any ASUN or GLC function where the definition of campaigning includes, but is not limited to the display or distribution of materials that promote any candidate in these elections. 
  3. No ASUN resources or facility may be used for the preparation or distribution of materials that promote any candidate involved in local, state, or national elections.